real know to know it's there. and thank you so much for this opportunity. i think it's a great opportunity for the kids in helping them reaching the ultimate goal which is going to college. thank you so much for having this great school in san francisco. >> good evening commissioners and superintendent thank you for letting me me be here. i'm here for the schools which has 3 non-selective schools from

all across the northern california. i'm glad we're going to have the third school in this area. i'm appreciative of the hard work that the superintendent and his staff put in to what we have a fabulous facility. and in all our discussions with the staff and superintendent we were very excited that we were both interested in developing a new model together and in partnership in ways we couldn't do before. so instead to be able to go beyond what can we learn from

each other and to work with principle co- in the county of los angeles - in making sure sure we can offer high quality optioned to 1 hundred percent of the kids. we want to be part of the high quality options. we're excited about this chance and thank you for the opportunity to walk this path of perspire together with you. thank you very much. >> thank you public comment is

now closed. as you leave the room, please be mindful we're going to continue on with our meeting. i'm going to call the advisory committee reports and we have the annual report from our quality teacher and education act. oversight committee and superintendent. >> thank you i'd like to ask our executive director of human resources to take this item. >> thank you superintendent and staffer. i serve as a staff liaison for the q t e a oversight committee. that's been wonderful and before the economy presents its report

i think we have two coworkers who will deliver the report. i'd like to thank some of our staff who have continued our work throughout the 3 years. and we have many members that have come do make presentations really important to the work of the oversight so i want to thank all those members and tom is typically at our meetings who is relevant it the work in managing the questions and giving us information. you'll see some of the staff. i saw kim identity in the audience who gave us a

presentation. without further adieu i'll be in the background. we'll continue on with the presentation. thank you. >> thanks mary. superintendent and a commissioners i'm michelle i'm the co- chair the oversight committee and we're going to be doing the presentation. i'm a parents who has three children. most of our members are parents and it's been a very jieshl committee to participate in. we have great support from the district staff in being so assessable & knowledgeable and helpful as we've been learning.

the purpose of the q ta oversight committee is to make sure the proceeds are expend. and 811 - 12 the committee should inform the expenditures of taxpayers' money generated by parcel tax. in the past the committee has requested that data be shared and the impact the revenues are having on the community. and we're asked to give honest information about our activities. we're going to have a report

from one of our colleagues and offer recommendations. we've heard a lot of pregnancy and as a result we'd to touch on 3 reports oneor technology. there's are a great many things happening in this district and we'll not been able to get into those reports in detail but we hope you'll ask for those. also the progr managers in the audience if you have any concerns please ask for details. >> i'm a partner with bev and we as auditors we have audited the tax fund for the second year now. we actually issue two reports

one is an actual financial report of revenues and expenditures in there we issue an opinion on that balance shoot and the related other statement alter that form the parcel tax fund. there again, i don't want to spend a lot of time begin on there but their roughly $34 million. we've spent more than that $34.8 million this year and it leaves us with a balance of $7.7 million. the purpose for us is to perform what we call the agreed upon procedural reports. we make sure that the revenues are being spent as they were deemed for. first of all, i'd like to give

an interrogation to my supervisor. nathan is the one who does all the work. as it relates to the actual paper tax the agreed upon pursues report we verify that first of all, that the funds are segregated and therefrom deposited in separate accounts and to test those are expenditures to make sure there being a spent under the guidelines of the bond requirement. of the $34 million that were spent we select a category that covered approximately 24 million

of that 34 million and we ended up with 3 areas of finding and they deal with issues relating to if a stipend was to be given to an employee of the district there are golz o guidelines of when and so forth. we found a couple of snowman's where somebody wasn't paid enough and somebody was overpaid. their clerical in nature. we have met with district personnel and first of all, we actually go back and make sure that our summations have correct and in a couple of cases were were incorrect but we have given all the information and work

papers and for any of the errors that were noted the small errors they're to be taken care of. they're very, very minor adjustment. we look at a lot of information there so all in all a very clean report. one of the areas that is of note is that one of the larger expenditure accounts this which is approximately $7 million this year this goes back dot general fund. there is on a ongoing debate. we made a determination in the prior years that the prior amount was allowed under the measure we did, in fact, talk with san francisco legal and did

get a legal opinion but it is still an open item. and going forward it's up to the district to allocate those fund. if there are questions i'd be happy to answer them or certainly my colleague can. i want to thank you. i don't have is a question about the audit. >> my question is about how he assess the effects of that. we need those there at any time self evident but you on the committee are you talking about how himself >> can you break in so can we

hold that and then we'll focus think the audit. >> yeah, so my question is the findings you gave recommendations i imagination to remedy those findings were people over pied did they pay the money back? our recommendation was to be more diligent in the process and in the individual items wherever we found an error we then went back to test more items to see if there was an error right. all the errors we found we gave to the district but our recommendation obviously it just needs to be a little bit more

diligent. again, there's a lot of stipends we give and it's not a problem. >> you thank you very much. i notice that in the balance sheet for fiscal year 11 and 12 expenditures exceeded revenue by $600,000? for that's intentional. >> every year the oversight committee determine would the budget of expenditures are going to be. and you have 7.7 million so there's no issue there. >> any other questions from the

audit? i think i want to say on behalf of the board we are thank you for your work by really to staff also. you know the audits that we've been getting this year are so clean and i just thank the board would like to appreciate the hard work that's gone into the accounting so thank you. okay. we will move on to the oversight committee presentation. >> we'll jam through and give you some concepts around the impact of how the fund are being spent and looking forward into the next year. i want to note there's a folder that includes our summary the audit and the components we'll

talk shortly about this evening. i'm going to open up with the fund around the stanford university about the quality education act. specifically what the pta has increased the district by over $500 per student is a two year measure. and the teacher element is in two components around teacher recruitment and retention and peer review. in the study had a very straightforward focus to document the p t and evaluate the effectiveness.

opposing open around the recruitment we're drawing applicants who have only applied to once higher paying district and as a result there's been a increase to 20 to 25 percent of the number of applicants and 49 percent were is new hires from the district. particularly drawn to the initiative were folks drawn to the salary increase. now to the retention increase during the implementation of the pta was the economical challenges which corresponds to the initiative but as the result there was higher retention in

the higher staff schools because of the bonus. secondly, for the par program it may be that par is one of the best aspects for the teacher quality. you'll see at the same time there are still significant barriers to the par changes and one of the foremost of the barriers is there continues to be a city government media associated with the program as seen as punishment rather than on coaching and support for teachers. but again that precipitation is slowly changing. it's evolving their using it for

teacher improvement rather than a tool tor facility dismissal. one of the things stanford one of their recommendations is the initial sampling only 23 percent participated we want to grow the bias of the survey and we want to increase that sample in years to come. and one topic we've discussed it professional development and how we're going to be able to address the need for instructional sport and figuring out how wiring going to do that so we ask stephanie from the

learning department so o to come and speak. so we're actually very existed to hear how those funds are being used. she's be able to do a lot with a small staff. and she highlighted 3 particular projects net meeting i'm going to describe the teacher program and the 3 p lcs are the master teaching program work with 6 schools and the next year the program will be stephanie to 20 teachers. they learn professional studies and participate in the lesson

project. the promise is based on their own students and continual being revised. they're able to have a plan it they share with one other. and this is from participate feedback it is important. it was encouraging to hear from many urban about the collaboration feedback. the participants seemed exfoliated to help scale the work out. and we as a committee would like to see the district share success stories lime. we don't get to hear the great things at the as often as we'd like to. and the lesson study project is a collaborative effort between

the high school and the college. it's not just the master in the masters program. its from teachers from other schools. they use the evidence to improve the studies. they work in realtime and things like that. and a side note this it has been scheduled to take place in the san francisco conference next week. the par professional teacher p lcs are also an exciting promise. based on the feedback and the kind of bp did is most professional.

it includes classroom teachers. and the survey results as well as mathematics adopted physical education includes the practice and staff wellness. those teems were given time to plan and implement their you learning. and 60 par professionals participated in the p lc and next year that's going to be expanded. so i was very encouraged to hear about the efforts on a shoe string budget no less. so. our last program component is around the infrastructure believe for the district to date oar a little over $15 million

has been extended and we're very excited about the components that has been able to grow the school loop and uncombraitd the nutrition system and the new ask the information go system. particle for the school loop it's been a tool to help students stay connected. at this time for the next phase staff is trying to figure out how to impact the school loop. it's going to be highly utilized by teachers and parents in the second grade level. you can find out more about that. the second piece is around

internet technology. and all classrooms will be upgraded and that some schools have certify wireless to run a classroom of thirty ipads but to among that district up graitd it would be an investment as well. we also learned it's still hard-wired for the internet activity. next is around the new student nutrition process. we've heard the benefits of enabling families about the lunch program. we've leaders about the item student system and it will be

more effective how we store data within the system. we learned maybe at one school or principle will have about thirty different programs and this is a movement toward that effectiveness. another significant clank in increase around the capacity is in the technology personnel. and this is enabled the school to double the staff and how do we implement upgrades to those new systems. we do know that between 2008 and 2011 and have an increase in

technology overall. we want to. to the attention to attendance. and why kind of software that addresses student attendance. for example, this program is operated by an outside service is costs $173,000 every year. it identifies the absences and sends letters anti to families. the number of kindergarten who were chronically absent was thirty percent and it's down now. and lastly for 12th graders have

move from 12 percent down to 4 percent. this is access to technology and there's still are tremendous work to be done. >> let's conclude with our recommendations as a committee. we have consistently heard from parents and about their school concerns. the governor has proposed a budget that eliminates all professional development since the pta washgs was to supplement

the program. we need this initiatives in the district to support the instructions. and when we were facing extreme budget kits in 2010 as it stands the funding here will expire after 2 and a half years instead of 10. while he feel that restoring those funds is an important step to the accountability of the parents and children in san francisco schools. we still would like to call this out and make sure that those efforts are maintained for the life of pta and for